01
Connect your Instagram
Link your professional account in under a minute. Your DMs start syncing immediately.
Instagram accountConnected
Instagram DM sales workspace for fitness coaches
Your Instagram inbox deserves a real sales system.
GainDesk organizes your DMs into a proper pipeline. AI drafts your replies, scores your leads, and reminds you who to follow up with — so no warm conversation slips away.
- Official Instagram API
- Manual approval by default
- Cancel anytime
Connect
A new Instagram DM comes in.
GainDesk pulls the conversation into one clean workspace, so every lead starts organized.
How it works
A simple workflow from DM to follow-up
Start with Instagram. GainDesk keeps the rest organized.
02
Reply smarter with AI drafts
GainDesk reads each conversation and writes a reply you'd actually send. Edit or use it as-is.
Edit Approve
03
Never lose track of a lead
Every warm prospect gets a score, a status, and a clear next step. Autopilot handles follow-ups when you're busy.
Follow up tomorrow
ScheduledGoal: Fat loss
Status: Warm lead
Features
Everything stays close to the conversation
Powerful tools that help you reply faster, stay organized, and never miss a follow-up.
Instagram DM inbox
All your prospect conversations in one clean, filterable workspace.
Primary• 3
S
Sarah J.Hi! Do you have any spots…
2mM
Mark T.Interested in your coaching.
10mA
Alex R.What’s your availability?
1hAI reply drafts
Conversation-aware drafts written in your tone. Edit, approve, send.
Hey Sarah, yes I have 2 spots open this week. What’s your main goal right now?
Use draft
Lead scoring
Each prospect gets an automatic score based on goal, budget, urgency, and intent.
Autopilot
Autopilot replies
Enable automatic responses for qualified DMs when you're coaching. Turn off anytime.
New leadFollow up Booked
Follow-up queue
Scheduled nudges and reminders so warm leads don't cool off.
Studio Workspace
Team chat, client management, calendar, and role-based access — all in one place.
Why coaches switch to GainDesk
More replies sent. Better leads closed. Nothing forgotten.
Context before you replyYou see the full picture — goal, objections, score — before you type a word.
Qualify faster, waste less timeBudget, urgency, and intent signals are surfaced automatically.
Every warm lead gets a next stepNo more promising conversations dying in your general inbox.
DM → Lead
Stop managing leads from memory
Every DM becomes a proper prospect card — status, goal, objections, score, and a clear next action. Nothing lives in your head anymore.
AutomatedCapture every DM instantly.
AI-PoweredDraft summaries, goals, and next steps.
Action-ReadyKeep your pipeline clean and moving.
Lead created from DM Warm lead
New DMs12
Warm leads7
Calls booked3
Lead summaryInterested in coaching. Looking to lose fat and build confidence.
AI draftAsk about current training, target timeline, and preferred format.
Next step savedFollow up tomorrow
ScheduledSaved to pipelineView in pipeline
AI drafts, your voice
Get a first draft in seconds. Send what feels right
GainDesk reads the conversation and writes a reply you'd actually send. Edit it, trim it, or toss it — you're always the one hitting send.
You stay in controlEvery message is reviewed and approved by you before it goes out.
Smarter drafts, better resultsAI drafts tailored replies so you save time without losing your voice.
Clear next stepsKeep every lead moving forward with structured follow-ups.
AI Reply DraftReview required
Drafts ready9
Approved6
Edited3
Lead summaryLead: I want help, but I need pricing first.
View detailsAI draftAsk timeline, confirm goal, offer call.
Preview draftNext step savedFollow up tomorrow
Scheduled Approve & send Edit draft Save follow-up
Autopilot mode
Handle your inbox while you're coaching clients
Pro and Studio can flip autopilot on when the workflow is ready. Qualified DMs get a thoughtful reply. You stay in control of the rules.
Works 24/7Automatically reply using your approved rules.
Safe & on-brandReplies are rule-based and on-message.
Keep momentumLeads stay engaged while you’re away.
Autopilot On
Pro & Studio replying while you’re awayModeOn
Active rules8
Auto-sent21
L
Lead summaryI want help, but I need pricing first.
New leadAI draftAsk timeline, confirm goal, offer call.
Draft readyNext stepFollow up tomorrow
SavedPDF reports
Every serious prospect, easy to review
One click exports a clean lead brief — goals, signals, objections, and a suggested next step. Perfect for calls, team handoffs, and your own records.
Lead summary savedKey details captured for quick review.
AI draft createdSuggested reply, next steps, and talking points.
Next step savedFollow-up, goal, and status are locked in.
ReportExport
PDF handoff readyThis prospect is saved and ready for review or team handoff.
Signals14↑ High
Notes5AI drafted
FormatPDFReady
Lead summary capturedKey details and context saved.
AI draft createdReply draft, next steps, and talking points.
Next step savedFollow-up, goal, and status set.
FAQ
Common questions
Get quick answers to the most common questions about GainDesk.
Does it work with my Instagram?
Yes — GainDesk connects Instagram professional accounts (business or creator) through the official Instagram Login flow. Takes about 60 seconds to set up.
Do I have to approve every AI reply?
On Starter, yes — every draft goes through you before it's sent. On Pro and Studio, you can enable autopilot so qualified DMs get replied to automatically when you're not around.
Can GainDesk reply automatically?
Yes, on Pro and Studio. You flip autopilot on in Settings, set your rules, and GainDesk sends replies for qualifying DMs. You can turn it off anytime — you're always in control.
What is the Studio Workspace?
Studio is a shared team environment. It includes internal team chat, client management, a booking calendar, analytics, and role-based access. Think of it as a lightweight ops center for your coaching business.
Is my Instagram connection secure?
Yes. Authorization uses Instagram's official OAuth flow — your credentials never touch GainDesk servers. Access tokens are stored encrypted, server-side only.
Plans
Pick the plan that fits how you sell today
Start with manual control. Add autopilot when your inbox gets busy. Bring the team when you need to scale.
You approve every reply
Starter
$79 CAD/mo
- 1 Instagram account
- 100 AI analyses / month
- AI-drafted replies, coach approval
- Lead inbox with statuses
- Basic lead scoring
- PDF prospect reports
- Follow-up reminders
- Autopilot replies
- Team workspace
Most popular
Autopilot included
Pro
$199 CAD/mo
- Everything in Starter
- PDF prospect reports
- 500 AI analyses / month
- Autopilot on/off toggle
- Automatic replies for qualified DMs
- Advanced lead scoring
- Custom reply templates
- Priority follow-up queue
- 3 Instagram accounts
- Team access
Built for teams
Studio
$399 CAD/mo
- Everything in Pro
- Advanced scoring
- Custom templates
- PDF reports
- Priority queue
- 1,500 AI analyses / month
- 3 Instagram accounts
- 3 team seats
- Autopilot across all accounts
- Team ownership and lead handoff
Cancel anytime. Upgrade or downgrade as you grow.